• Conduct threat and risk assessments of the environment and provide recommendations for context specific security management requirements to management.
• Produce, roll out and maintain updated security management planning policies for field staff, ensuring compliance to the organization’s global safety and security standards.
• Establish and ensure that all security management components including incident reporting and trend analysis inform program design, implementation, staff movement, and contingency responses.
• Construct a communications infrastructure for the site and/or project.
• Work both internally and externally to ensure the organization’s mission and work in the Country Office is known and accepted.
• Identify, establish, and manage context appropriate approaches to assure facilities are secure.
• Compile and submit security reports that track incidents and trends within the country. Submit daily security updates as needed.
• Ensure all incidents and accidents are followed up with a written report.
• Assist the field offices in developing and overseeing the day-to-day conduct of office security program, ensuring adequate responses to security incidents both natural and man-made.
• Provide technical security advice to the Country Representative and SMT on the existing and any new potential offices including site selection and establishment of effective physical and procedural security measures.
• Conduct security risk assessments for program expansion areas.
• Manage physical security, fire safety and office evacuation drills periodically.
• Conduct Hotel assessments in liaison with travel office for a safety and security approval process
• Establish a network with other key security players for information sharing and joint lobbying on security matters where possible.
• Attend security meetings such as INSO, OSAC, UNDSS, INGO forum etc.
• Conduct onsite training for staff in the field of safety including personal safety, emergency evacuations, travel safety, relocation and evacuation
• Work with program staff in seeking security clearance for asset movements to operational areas
• Supervise and regularly appraise security contractors and Guard Companies as per agreement ensuring that all company policies and practices related to these are adhered to.
• Provide advance security advice, security briefing to staff and visitors entering Country Office, ensure plans for tracking arrival, departure, and accommodation.
• Draft security advisories with advice on mitigation for circulation by the Country Representative or designee and general situation, specific incidents, and periods of heightened threat.
• Conduct periodic briefing to Coordinators/Managers and all staff keeping them up-dated on security developments and/or risks that may affect the organization’s operations and make recommendations to minimize risks.
• Serve as the part of the security unit, coordinator emergency/staff incidents involving staff and assets, inform the Security Manager & Country Representative and recommend response actions.
• Maintain and periodically test the security tree for the offices in Country Office covered
• Organize safety & security awareness, fire and life safety training for all staff
• Maintain and/or create a travel management system to track the location and contact information for all visiting staff and consultants.
• Head the Crisis Response Team (CRT) for the country office.
• Security Focal point for in country NGO Development Council
• Plan for both security and medical evacuation for all locations and develop evacuation plan including roles, relocated staff, collection points, routes etc.
• Manage/Co-ordinate fleet, fleet personnel's (drivers) ensuring a daily update on day-to-day task
• Supervise fleet, ensuring proper coordination of fleet & security